Section III:  Administration and Operation

A.  Organization and Administration

BPAA Organization Chart

Administration		Operations
Corporation	Board of Directors	Facility Director	Operations Director	Chief Astronomer
President	Chairman	Architect	Mgr Events and Programs	Shop Supervisor
Vice-President	Secretary	Construction Supervisor	Mgr Publications	Observatory Mgr
Corp. Attorney	Members	Library Manager	Mgr Education Programs	Support Equipment Mgr
Treasurer		Park Board Liaison	Mgr Safety and Security	Computer Network Mgr.
Budget Controller		Conference Systems	Maintenance Mgr
Funding Programs Manager			Computer and Internet Mgr

Operating Procedures

BPAA By-laws state that all administrative actions are taken by, or delegated by the Board:

• It meets on the first Tuesday or Wednesday of each month and/or when called by the secretary for specific agenda.
• It elects, or confirms the appointment of all officers, managers, and supervisors.
• It is responsible to the Sec. of State of Washington to act in compliance with its Articles of Inforporation and to the IRS to function in accordance with the acceptance as a non-profit organization.
• It must ensure compliance with the terms of the construction contract and lease held by the Bainbridge Island Park and Recreation Board.
• It holds one full membership annual meeting in January each year, in which it reports to the membership on actions taken.
• It nominates all officers in the corporation.  Members may nominate other members for office.  Election is by member majority vote.
• Members may petition the corporation by referendum action.
• Simple majority approval by membership is required for change in membership fees.

Corporate Officers

The Corporate positions of President, Treasurer and Secretary are legally required by the Articles of Incorporation.  All other positions are determined by the Board to meet current requirements.  All offices are unpaid, but it is anticipated that the Administrative Assistant, security and maintenance positions may have to be paid.  To provide continuity, as well as backup in a volunteer organization, a vice president position is appropriate, as are deputy officers (not noted on the previous chart).

Directors of Operations

The Corporation builds facilities, constructs and operates a telescope system and directs operations.  Their duties are as follows:

• The Director of Facilities is responsible for the construction of all building elements, and the equipping of the Library and Conferencing elements.  He is also the one-point liaison contact with the Bainbridge Island Park and Recreation Board.
• The Chief Astronomer is responsible for the telescope system:  construction; maintenance; upgrading; and operations.  He also has responsibility for equipping the shop and supervising its operations.
• The Director of Operations works with the Chief Astronomer in scheduling, directing and supporting all operations.  Maintenance and security are scheduled with the Director of Facilities and Chief Astronomer.  Major operations include Events and Programs, Publications, Education Programs, Research programs scheduling, and facility operations scheduling.

Events and Programs include all group meetings that members generate or attend.  Star gazing, visits, lectures, fairs and dinners are all programmed.  Publication includes all BPAA contacts internal and external through newsletter, releases, bulletin board, web page, email, and publication of reports, minutes and brochures.  The full education program is detailed in Section IV.

Operations Managers

Their duties are as follows:

• The Safety and Security Manager:  BPAA and BIPRD are equally concerned about this facility.  BPAA has agreed to hold BPIRD harmless for personnel indemnity during construction and operation.  Amateur construction crews are used whenever possible, and large heavy elements are involved.  The building is three stories high, and personnel operate in near complete darkness in and around the observatory.  Safety is a major concern.

  The value of the completed facility will be among the highest of all Park Board elements, and it is located on Public Grounds, subject to public view.  It will be a tempting target for thieves and vandals, and will be typically open and operating at night.  Security, both passive and active, must be maintained.  At present we consider this job to be done by a professional, possibly linked to the maintenance (custodian) function.

• Maintenance Manager:  The whole facility is a system whose elements are unknown to most of those using it.  However, all count on the system performing adequately at all times.  Much of the technical maintenance will be done by specialist amateurs at scheduled times that meet their convenience, but the custodial and emergency repair functions will call for paid employees who will always be available.
• Schedules Manager:  Keeping track, resolving conflicts, and properly informing all participants with overlapping objectives make this task formidable and thankless. Such a manager, though hard to find, is essential.

 Section I.A:  Purpose and Charter  

 Section I.B:  History and Chronological Development  

 Section I.C:  History of Battle Point  Park  

 Section II.A:  Facilities:  Physical Plant

 Section II.B:  Facilities:  Operating System and Equipment

 Section II.B:  Facilities:  Operating System and Equipment, part 2

 Section III.A:  Organization and Administration

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